The Constitution of the Sudanese Association of Vascular Surgeons


1. Name:

The Sudanese Association of Vascular Surgeons

2. Aims:

To promote the science and practice of Vascular Surgery in the Sudan by: Co-operation with appropriate bodies both local and abroad, Promotion of research and training in surgical subjects. Conferences, Journals.

3. Membership:
  • Full: Sudanese surgeons or other surgeons associated with Sudan whose practice is predominantly in the sphere of Vascular surgery.

  • Associate: other surgeons whose practice encompasses some vascular surgery

  • Affiliate: other persons involved in the delivery of vascular care.

  • Honorary: Persons who, in the opinion of the general assembly, would further the aims of the association.

Every member should have a membership card showing his number and the date on which he joined the Association.

4. Elections:Elections of Members:

Full: Applications through the Secretary to be elected at a General Meeting of full members, having been proposed by at least one member and seconded by another. A simple majority of the full members will suffice.

Associate: Applications through the Secretary to be elected at a General Meeting of full members, having been proposed by at least one member and seconded by another. A simple majority of the full members will suffice.

Honorary: To be elected by a simple majority of the General Assembly, having been proposed by at least one member, and seconded by another.


Elections of Council:
  • The General Assembly elects the council by secret ballot.

  • No member, however qualified, has the right of more than one vote.

  • No member has the right to deputize another member to give his vote.

  • No member should give his vote until he has paid all necessary subscriptions.

  • It is the privilege of any member to protest against any election.

  • This should be raised to the General Assembly, in writing no later than 5 days after the elections.

5. Voting:
  • Only full members are eligible to vote.
  • In the event of equal votes, the President shall have the casting vote.
6. Funds:

The Association’s funds are derived from annual subscription fees. These will be set by the Executive committee in consultation with the General Assembly.

Annual subscriptions of SDG 30,000 for full members and SDG 15,000 for Associate member and may be paid complete or in 3 installments by cash, cheque, or bank transfer to the Treasurer or directly to the Association bank account with proof of payment to be forwarded to the Treasurer.

Applicants in accredited surgical training programs will have subscription fees waived.

Application fee: SDG 5000 to be paid by each person on application for membership.This is non-refundable if the application is unsuccessful and deductible from annual fee if successful.

These fees are subject to regular review taking into account prevailing economic conditions.

Donations from members or other bodies or persons. The Association’s money should be banked under the name of the Association.

Cheques for drawing money should be signed by both Treasurer and either Secretary or President. The Treasurer should give a receipt for any amount withdrawn from the Association’s money.

The Association Bank Accounts should be two one by local currency and the other by hard currency.

7. Budget:

The Treasurer, in consultation with the Council should prepare the Annual Budget and present it to the General Assembly for approval.

A copy of the approved budget should be sent to the Registrar of Societies.

8. Audit of Accounts:

A recognized Auditor approved by the Registrar of Societies and nominated by the General Assembly, should inspect the Association’s accounts annually before it is presented to the General Assembly.

9. Reporting of Accounts:

The Association should present its accounts or any other report required to the Registrar of Societies.

10. Meetings:

Frequency: An Annual General Meeting shall be held at least once a year, or more often as decided by council.

Time: The meetings are to be held within the period October and March; the exact date to be fixed by council.

Place: Khartoum shall be the place where most meetings would be held but it is desirable that every third year a meeting should be held in a Provincial Hospital.Meetings can be held virtually if deemed appropriate due to Public Health reasons.

Extraordinary meetings: An extraordinary meeting should be called for when necessary by the council.

Meeting of Council: The council shall meet wherever invited by the president.

Quorum: At a Annual General Meeting presence of 50% plus one member shall be a quorum.

11. Administration:

General Assembly:

  • This consists of the full and associate members only.Only full members shall have a casting vote.
  • The General Assembly is the ultimate authority in the Association.
  • It elects the Council.
  • It approves of the annual budget.
  • Amends the constitution by votes of two thirds of the members present.

Council:

  • Composed of President, Secretary, Treasurer and Five other members.
  • Acts as an Executive body for the Association.
  • Performs all necessary functions on behalf of the general assembly.
  • Prepares for the annual conference.

President:

  • To be elected by the General Assembly for a initial period of 2 years.
  • Eligible for re-election for a further period of no more than two years.
  • Presides over the meetings of the General Assembly and Council.

Secretary:

  • To be elected by the General Assembly for a period of 2 years.
  • Eligible for re-election.
  • Keeps the records of the Association.
  • Together with the treasurer should sign all cheques in the name of the Association.

Treasurer:

  • To be elected by the General Assembly for a period of 2 years.
  • Eligible for re-election.
  • Responsible for the Association’s accounts, money and other property.
  • To collect subscriptions from members.
  • To prepare the accounts and budget annually for approval by the General Assembly. Should be ready to show the accounts to the Registrar of Societies.
  • To see that accounts are annually inspected by a recognized Auditor before the General Assembly meeting.
  • To prepare the Association’s cheques and sign together with the Secretary.

Members of Council:

  • The five members of the council to be elected annually by the general assembly eligible for re-election